Overview
Use Check Scanning in Domuso to quickly and securely deposit resident payments. This feature ensures all payments are properly captured, categorized, and recorded in your accounting system.
💡 Tip: Organizing checks before scanning helps prevent errors and delays.
Step 1: Organize Checks Before Scanning
Before you begin scanning, sort all checks into clear groups.
✅ Group by check type
Personal Checks
Certified Checks or Money Orders
✅ Keep groups manageable
Each group should include no more than 20 items.
Add up totals for each group before scanning.
Step 2: Open the Check Scanning Tool
From the Domuso homepage, click the Residents tab.
Select Scan Checks to open the Check Scan Dashboard.
⚙️ Note: If you don’t see the Scan Checks option, confirm that your scanner is installed and your account has the appropriate permissions.
Step 3: Configure the Batch
Select Batch Type
If you’re unsure which to use, choose Certified.
Enter the Batch Total
Input the total dollar amount for all checks in that group.
Click Save to confirm your batch setup.
💡 Tip: The batch total acts as a verification step to ensure scanned payments match expected amounts.
Step 4: Scan the Checks
Feed checks into your scanner and click Scan.
Verify each scanned image is clear and readable.
Re-scan any unclear or incomplete checks.
Once all checks are captured, click Submit Batch.
⚠️ Important: Do not scan certified and personal checks together — this can cause processing errors.
Step 5: Using Quick Search
You can manually locate a residents account to associate a payment using Quick Search.
In the Check Scan Workflow click Quick Search.
Enter any of the following:
Resident Name
Unit Number
From the search results, select the correct resident account.
Confirm the match and proceed with posting the payment.
💡 Tip: Using Quick Search ensures the check is applied to the correct resident ledger, preventing misapplied payments.
Step 6: No Accounting Code / Manual Post
Use the manual post option for checks that do not belong on a resident leger. Examples include bad debt, applicant checks, (only if the applicant cant be found using quick search), and vendor checks. These payments will not automatically be posted to the accounting system.
Step 7: Review the Completed Batch
After submission, review your batch results:
Go to Reports → Batches.
Select the Check Scan Batch Report to view:
Transaction totals
Deposit confirmation
Image records for each check
Step 8: Manager Mobile Check Pay (Optional)
Managers can also use Mobile Check Pay to capture and submit certified checks from their phones or mobile devices. See our article on Manager Mobile Check Pay.
Best Practices
Confirm your batch total before submitting.
Make sure your scanner is powered on and properly connected.
Always separate certified and personal checks.